IT Portfolio Manager

Our priority is the health and wellness of employees and the people of Ontario. As such, this position may involve working from home for part of the duration of this position. The WSIB model mixes working from home, office and field.

About the Workplace Safety and Insurance Board (WSIB)

We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca.

At the WSIB, you’ll have the opportunity to:

explore many career paths and follow your passion
continuously learn and grow professionally
be recognized for the great work you do
participate in programs that support your health and wellbeing
You’ll also receive a competitive salary and may be eligible to participate in our health and dental plan.

Salary Grade:  N08        From:  $94,355.35

This is a temporary opportunity up to 12 months in duration

Job Summary:

Are you an inspiring leader with a drive to deliver results in a fast-paced environment?  Are you looking for an opportunity to bring your Project / Program delivery expertise into the IT Organizational Change Management space, providing Project & Program Governance support and Business Stakeholder Relationship Management experience to the Workplace Safety and Insurance Board?   If so, consider joining the IT Business Planning & Performance Branch during an exciting time of modernization.

As an IT Portfolio Manager, you will define, advise and support the IT portfolio, with a focus related to supporting IT organizational change management and change communications.  In the role, you will act as a central point of contact and execution within IT for planning, reporting and advising in the implementation of IT specific organizational (people) change and IT engagement communications.  You will act as liaison with external resources providing expertise and support in these areas, as well as supporting IT change communications.

You will interface with IT divisions and projects, as well as external partners (ECMO, Communications, etc.) on organizational change management impacts to ensure the IT cluster and its staff are connected and manage improved outcomes. You will develop and maintain relationships internally with all levels of WSIB (including but not limited to EPMO, Procurement, Finance, Internal Audit, Legal Services, Human Resources) and externally as required.

Major Responsibilities:

IT portfolio advisor for oversight on governance, risk management, reporting, communication strategies, including, but not limited to:

·         Guiding portfolio through development and maturity phases;

·         Benchmarking dependencies within assigned portfolios related to ITC roadmap;

·         Coordinating with internal teams for portfolio health check assessments;

·         Developing portfolio managed protocols;

·         Engaging stakeholders within dependent disciplines, such as; Contract Management, Quality Management, Procurement, and Legal;

·         Championing innovative and value-add solutions for portfolio deliverables;

·         Developing communication vehicles for executive management teams including risk assessment, dependencies, corporate goal alignment and budget

Assess IT portfolio viability within appropriate timelines and interdependencies, including, but not limited to:

·         Assessing initiative proposals and business cases;

·         Advising on requirement gathering consolidations

·         Creating executive management reports for portfolio risks, budget, monthly status, recommendations, health checks;

·         Designing and managing communication plans and strategies;

·         Managing standard change management practices;

·         Monitoring and advising on portfolio health check assessments;

Contribute to the development of portfolio artifacts for terms of reference, concept documents, business cases, including, but not limited to:

·         Promoting integrity of portfolio processes with the PMO;

·         Advising PMO statuses, as required;

·         Recommending changes and improvements to portfolio processes and methodologies.

Facilitate the ITC intake process including:

·         Facilitating meetings for new requests

·         Forecasting resources

·         Developing and supporting reporting and monitoring tools.

Support Manager, Planning Management:

·         Providing advice and guidance for portfolio governance and benefits realization;

·         Ensuring support protocols and appropriate standards and best practices;

·         Advising on portfolio interrelationships supporting priority and resource allocation decisions;

·         Promoting continuous improvement through lessons learned and facilitating recommendations.

Implement project portfolio dashboards, scorecards and reports:

·         Creation and generation of IT scorecards;

·         Providing recommendations for dashboards, scorecard reporting;

·         Planning for the 3-to-5 years ahead, consistent with the IT roadmap.

Proving advice on ITC initiatives that are of a sensitive nature (for example, IT outsourcing) as assigned:

·         Ensuring adherence to processes and governance in terms of time, cost and benefits;

·         Managing end-to-end portfolio scope, resources, budget and deliverables;

·         Facilitating and managing meetings.

Requirements:

Education:

·         Post-secondary degree in a business related field/ or equivalent combination of work experience.

Experience:

·         8-10 years

·         Experience managing large projects.

Technical Professional Qualifications:

·         Project Management Professional (PMP) certification or equivalent

 

Our commitment to equity, diversity and inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.

The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.

 

Disclosing conflicts of interest

As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca.

 

Privacy information

We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca. The Privacy Office cannot provide information about the status of your application.

As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.

To apply for this position, please submit your application by the closing date on our careers sire here: https://www.wsib.ca/en/careers